Dealerships in the agricultural, construction, and groundcare equipment sectors handle a flood of documents every day: from supplier invoices to job cards, contracts, delivery notes, warranty claims, V5 documents, workshop photos and more.
If these documents are scattered across filing cabinets, inboxes, and desktops, valuable time is lost and errors creep in. That’s why Ibcos offers a powerful, yet often-overlooked module for Gold: DocStore.
What Is DocStore?
DocStore is a fully integrated document management solution built directly into Gold. It’s not a new third-party tool – it’s part of the system you already trust to run your dealership. And yet, many dealers don’t realise just how much value it offers.
DocStore allows you to store, access, and manage all your business documents and photographs within Gold. It’s secure, automated, and designed specifically for the needs of UK and Irish equipment dealerships.
Why DocStore Is a Hidden Gem
Many Gold users are already benefiting from DocStore: streamlining their operations, reducing paperwork and improving accuracy. But for others, it remains an untapped resource.
Here’s what makes DocStore stand out:
· Seamless Integration: DocStore works within Gold, meaning no switching between systems. Documents are accessible directly from your enquiry and transaction screens.
· Smart Automation: Incoming documents are automatically filed based on sender, subject, or type. No more manual sorting, no misplaced files.
· Paperless Efficiency: Scan paper documents like invoices and delivery notes straight into DocStore using a networked scanner and go paperless without the hassle.
· Smarter Invoice Matching: Electronic invoices from supported manufacturers are automatically matched with purchase orders, reducing manual entry and improving accuracy.
· Photo Management Built for Dealers: Wholegood and Workshop Job photos are stored securely and linked to Digital Job Cards – so your records stay complete and accessible.
· Robust Features for Real-World Use: Batch processing, multi-format support, version control, and intuitive navigation via GoldView make DocStore a practical tool for busy teams.
Proven Value for Real Dealerships
DocStore isn’t new – it’s a proven solution. Dealers across the UK and Ireland have been using it for years to manage everything from bank statements and supplier contracts to workshop job cards and warranty claims. It’s helping them save time, reduce errors, and stay organised.
If you’re using Gold and haven’t yet explored DocStore, you’re missing out on one of its most powerful capabilities. And if you’re considering Gold for your dealership, DocStore is one more reason to make the switch.
“DocStore makes your life easier because you’re not duplicating anything. I would definitely recommend DocStore because it has saved me a lot of time.”
– Julie Snook, Accounts & administrative Manager, Hamblys
Don’t miss this opportunity to get more from Gold
Talk to your Account Manager today about getting started with DocStore and unlock the full potential of your Ibcos Gold system.
