Simplify, Store, and Secure Your Business Documents with
DocStore
A powerful, fully integrated module that enables you to store, access, and manage all your business documents and photographs directly within Gold.
Key Benefits of DocStore
Centralised and Secure Storage
Automatically store emails,
attachments, scanned documents,
and business files in one secure
location with a dedicated server and
backup system for peace of mind.
Save Time with Automation
Document rules can automatically
file incoming documents by sender,
subject line, or document type - no
manual sorting required.
Go Paperless
Easily scan paper documents
including supplier invoices, delivery
notes and more using a networked
scanner and send them directly to
DocStore.
Smarter Invoice Processing
When supported manufacturers provide
electronic invoices, Gold automatically
stores and matches them with the
relevant purchase orders - reducing
manual entry and improving accuracy.
Integrated Photo Management
Store and manage Wholegood and
Workshop Job photos directly within Gold
- an essential feature that keeps all
images securely connected to their Digital
Job Cards.
Enhanced Collaboration & Accessibility
With controlled permissions and
real-time updates, everyone works from the
same, most accurate version, reducing
miscommunication and improving
workflow efficiency.
Download our info sheet
I would definitely recommend DocStore because it has saved a lot of time.
Julie Snook, Accounts & Administrative Manager
Resources
DocStore
Product Manual
User Guides
Updates
FAQs
Support
The DocStore Series is your go-to resource for setting up, using and managing documents within DocStore. It covers everything from basic setup to document approvals, ensuring you can use the system efficiently. The series includes:
- Part 1 – System Setup and Configuration
- Part 2 – Working with Documents in DocStore
- Part 3 – Managing Document Approvals
- For system administrators, there's also a DocStore Maintenance Guide available.
There are currently no user guides available for DocStore. If you'd like to suggest any user guides contact us at product_team@ibcos.co.uk
Updates, bug fixes or enhancements made to DocStore in the last year will appear here. To view all our product releases, click here.
Here is a list of frequently asked questions on DocStore.
Can DocStore help me process invoices automatically?
Yes. When supported manufacturers send electronic invoices, Gold (integrated with DocStore) automatically matches them with the corresponding purchase orders, streamlining the invoice processing and reducing manual data entry.
Is DocStore secure for storing sensitive business information?
Yes. DocStore provides centralised and secure storage with dedicated servers and backup systems, ensuring your documents are safe and easily retrievable when needed.
Do I still need to store paper invoices or other documents manually?
No. DocStore eliminates the need for paper copies by allowing you to scan and store documents electronically, including invoices, delivery notes, and contracts, directly in the system.
If you're experiencing any issues or have suggestions for improvement, we're here to assist you. View our resources below for troubleshooting or to share your feedback.
Having Trouble?
If something isn’t working as expected double-check your setup and configuration and review the FAQs for common questions.
Raise a Support Ticket
Still need help? Our support team is here for you. Submit a ticket in our Support Ticket Portal.
Share Feedback & Ideas
We’re always looking to improve. Visit our Ideas Portal to suggest new features or improvements and vote on ideas from other users.
Ready To Start Using DocStore?
Contact our sales team today at +44 (0) 1202 714200 or send us an email at sales@ibcos.co.uk
