Manage your payroll in a seamless, automated and confident way with
Gold Payroll
Gold Payroll is an easy-to-use payroll system with a vast array of features. Whether your dealership runs payroll for 5 employees or 5,000, Gold Payroll gets the important details right - every time.
Increase Accuracy and Precision
Payroll automation.
Improve Employee Experience
Host expenses and benefits managed in one place, and payslips can be emailed directly to your employees.
Ease of Use
Highly intuitive browser based interface that can be securely accessed from anywhere.
Cloud Hosted
No need to install updates, carry out backups or worry about reliability.
Compliant
Simplify payroll with an HMRC compliant payroll software.
Save Time and Money
Auto-enrolment allows you to save time and reduce costs.
What our customers say
Modern, intuitive interface
Most payroll software is clunky, whereas Gold Payroll is a joy to use and it’s easy to find my way around.
This saves time, frustration, and helps avoid mistakes.
Automation saves so much time
The level of automation is second-to-none. It saves me considerable time, which I can use elsewhere in the business.
Some of the features include:
How does it work?
Download our info sheet
Resources
Gold Payroll
User Guides
Updates
FAQs
Webinars
There are currently no user guides that have been made for this product. If you'd like to suggest any user guides contact us at product_team@ibcos.co.uk.
There are currently no updates that have been made to this product. If any bug fixes or enhancements are made, they will appear here.
Here is a list of frequently asked questions on Gold Payroll:
What will happen to the current Gold Pay?
Gold Pay will no longer be supported from April 2025.
Why are you switching to Gold Payroll?
Since Gold Pay was introduced, our customers have grown and changed structure, therefore their requirements of a payroll solution have changed. Gold Payroll will meet the needs of our customers providing a highly useable, scalable, resilient, and future proofed solution. Read our article for more information: Changing from Gold Pay to Gold Payroll
Is Gold Payroll compatible with pension providers?
PAPDIS (Payroll and Pension Data Interface Standard) is an open standard that allows for transfers of data between pension providers and payroll software. Gold Payroll is PAPDIS-ready, making it easy to integrate with any eligible pension provider, giving you more flexibility, more control and more choice. Automatic links are available with Nest, Smart Pension Employer, Smart Pension Adviser, The People’s Pension. But you can also manually add a pension provider such as Scottish Widows, PensionBee, Hargreaves Lansdown, Money Farm, Wealthify.
Will you be able to run a payroll when you’re working from home?
Absolutely! As the new system is entirely browser based and securely accessed over the internet this will be possible.
Can we still manually pay employees by BACS?
Yes, you have the option to do manually or automatically.
Do we have to use the holiday system in Gold Payroll or can we ignore this part of the new system?
It is not mandatory to use but if you chose not to use it, you'd need to ensure that you’ve accounted for leave correctly and that the amount paid includes holiday.
How will time sheets and worksheet jobs link with Gold Payroll?
The ability to import and export data from Gold Payroll will be the same as Gold Pay. We are also prioritising looking into the use of an API integration to automate connections and data imports and exports.
Is Gold Payroll compatible with Time Keeping Machines / Clocking in machines?
Initially functionality will be as it was in Gold Pay. In the future we will explore options to integrate with Time Keeping systems using the API technology we have available. We will make available interfaces to Square, WeWorked, RotaCloud, Quinyx and Deputy.
In Northern Ireland holiday pay is calculated on a 12-week average. Is this possible with Gold Payroll?
Yes!
Is it possible to add another company on to our Payroll that's not on Gold?
Assuming that the other company is a separate legal entity with separate HMRC details etc., this is possible but would require a separate company to be setup within Gold Payroll. This can be accessed by the same or separate user.
We currently download a report for the bank which is sent to a colleague to do. Can this be uploaded automatically to the bank?
Yes, Gold Payroll includes integration with Banks for payments which should prevent the need for the downloaded report.
Can different payment runs be locked down and permissions added? For example enabling permission for someone to run weekly payroll but not monthly.
To achieve this you can create two companies, one for each frequency of pay, and assign different users to each. They can have the same HMRC details and managing the submissions is all possible within Gold Payroll.
In terms of enhanced sick pay, we offer 5 days fully paid leave in a rolling year. Could we use Gold Payroll to keep track of this (currently we are using a combination of our HR app and a spreadsheet tracker)?
Yes - a rolling year process is a standard function available within Gold Payroll.
Will present payroll details such as employee info be transferred over automatically?
Yes - the migration process that will be operated by the Ibcos team will copy across these data items. More detail on any data that won't come across or needs to be setup in a certain way to come across, will be shared soon.
Will the system integrate with any HR programs such as programs for holiday approvals and timesheets?
Gold Payroll does have this capability, but we will not be looking to implement this until after the end-of-life date for Gold Pay which is 05 April 2025.
Does the nominal journal get transferred the same when using Ibcos Gold and is the process for import the same?
Yes - the import process is the same within Ibcos Gold but the export process from Gold Payroll is different and allows more fine-grained detail and configuration.
Every 5 years we have a problem with our weekly payroll employees. Our employees receive letters from HMRC advising that they have underpaid on their tax. This is because this year there are 53 weeks in the year and not the usual 52. We would like to ensure that the new Gold Payroll system is intelligent enough to work out the number of weeks each year, so that we can be confident that our employees will be paid correctly each week?
Visit our Payroll Help Centre to find the answers to your question: Payroll Week 53, 54 or 56 - Payroll Help Centre
Watch the recording of our Gold Payroll webinar that was held on October 18, 2024.
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