Manage your payroll in an automated and confident way with
Gold Payroll
Gold Payroll is an easy-to-use payroll system with a vast array of features. Whether your dealership runs payroll for 5 employees or 5,000, Gold Payroll gets the important details right - every time.
Increase Accuracy and Precision
Payroll automation.
Improve Employee Experience
Host expenses and benefits managed in one place, and payslips can be emailed directly to your employees.
Ease of Use
Highly intuitive browser based interface that can be securely accessed from anywhere.
Cloud Hosted
No need to install updates, carry out backups or worry about reliability.
Compliant
Simplify payroll with an HMRC compliant payroll software.
Save Time and Money
Auto-enrolment allows you to save time and reduce costs.
What our customers say
User-Friendly and Comprehensive
We have been using what we call “new” Gold pay roll since January 2025. It is proving to be user-friendly and comprehensive, with a great deal of functionality. Navigating the different areas of the software is logical and simple. The reporting side enables us to produce a wide range of tailored analysis for ourselves and senior management. The Support Team at IBCOS have been exceptional and have been pivotal in the transition from old to new software.”
- Barbara Marston at Lister Wilder (Finance Department)
Some of the features include:
How does it work?
Download our info sheet
Resources
Gold Payroll
Product Manuals
User Guides
Checklist
Updates
FAQs
Webinars
Visit the Gold Payroll Help Centre for useful training material.
There are currently no user guides that have been made for this product. If you'd like to suggest any user guides contact us at product_team@ibcos.co.uk.
Complete the checklist below or download and print your own copy here: Gold Payroll Post Migration Checklist
There are currently no updates that have been made to this product. If any bug fixes or enhancements are made, they will appear here.
Here is a list of frequently asked questions on Gold Payroll:
What is the URL to access the login page?
The URL for the Login page is: https://gold.payroll-app.com
What reports and exports can I get from Gold Payroll?
Gold Payroll includes all the statutory and many other reports, views and exports to allow you to manage your payroll in the way you need to. Accessing reports within Gold Payroll is simple and intuitive. To see more on what reports are included and how they can be accessed have a look at the user help for reporting which can be found here.
What reports and exports can I get from Gold Payroll?
Gold Payroll includes all the statutory and many other reports, views and exports to allow you to manage your payroll in the way you need to. Accessing reports within Gold Payroll is simple and intuitive. To see more on what reports are included and how they can be accessed have a look at the user help for reporting which can be found here.
Is Gold Payroll compatible with pension providers?
PAPDIS (Payroll and Pension Data Interface Standard) is an open standard that allows for transfers of data between pension providers and payroll software. Gold Payroll is PAPDIS-ready, making it easy to integrate with any eligible pension provider, giving you more flexibility, more control and more choice. Automatic links are available with Nest, Smart Pension Employer, Smart Pension Adviser, The People’s Pension. But you can also manually add a pension provider such as Scottish Widows, PensionBee, Hargreaves Lansdown, Money Farm, Wealthify.
Will you be able to run a payroll when you’re working from home?
Absolutely! As the new system is entirely browser based and securely accessed over the internet this will be possible.
Do we have to use the holiday system in Gold Payroll or can we ignore this part of the new system?
It is not mandatory to use but if you chose not to use it, you'd need to ensure that you’ve accounted for leave correctly and that the amount paid includes holiday.
In Northern Ireland holiday pay is calculated on a 12-week average. Is this possible with Gold Payroll?
Yes!
We currently download a report for the bank which is sent to a colleague to do. Can this be uploaded automatically to the bank?
Yes, Gold Payroll includes integration with Banks for payments which should prevent the need for the downloaded report.
Can different payment runs be locked down and permissions added? For example enabling permission for someone to run weekly payroll but not monthly.
To achieve this you can create two companies, one for each frequency of pay, and assign different users to each. They can have the same HMRC details and managing the submissions is all possible within Gold Payroll.
In terms of enhanced sick pay, we offer 5 days fully paid leave in a rolling year. Could we use Gold Payroll to keep track of this (currently we are using a combination of our HR app and a spreadsheet tracker)?
Yes - a rolling year process is a standard function available within Gold Payroll.
Will present payroll details such as employee info be transferred over automatically?
Yes - the migration process that will be operated by the Ibcos team will copy across these data items. More detail on any data that won't come across or needs to be setup in a certain way to come across, will be shared soon.
Does the nominal journal get transferred the same when using Ibcos Gold and is the process for import the same?
Yes - the import process is the same within Ibcos Gold but the export process from Gold Payroll is different and allows more fine-grained detail and configuration.
Every 5 years we have a problem with our weekly payroll employees. Our employees receive letters from HMRC advising that they have underpaid on their tax. This is because this year there are 53 weeks in the year and not the usual 52. We would like to ensure that the new Gold Payroll system is intelligent enough to work out the number of weeks each year, so that we can be confident that our employees will be paid correctly each week?
Visit our Payroll Help Centre to find the answers to your question: Payroll Week 53, 54 or 56 - Payroll Help Centre
Will the system integrate with any HR programs such as programs for holiday approvals and timesheets?
We have a relationship with a provider of HR software that includes functionality around holiday approvals and timesheets. This product fully integrates with Gold Payroll. If you are interested in this please discuss with your account manager.
Is Gold Payroll compatible with Time Keeping Machines / Clocking in machines?
We will be exploring options to integrate with Time Keeping systems using the API technology we have available. We will make available interfaces to Square, WeWorked, RotaCloud, Quinyx and Deputy.
Watch the recording of our Gold Payroll webinar that was held on October 18, 2024.
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